Preserving Old Books | The Difference Between Archival Preservation & Conservation

This old ledger dates from 1832—when Andrew Jackson was President and Abraham Lincoln was only 23 years old! It has been in the owner’s family for over 185 years, so it has significant personal value. We’re going to show you the simple steps involved in archivally preserving old books like this, and explain the basic differences between archival preservation and conservation.

preserving old books

One of the primary differences between archival preservation and conservation  boils down to protecting an object versus repairing an object. We’ll cover the easy steps involved in archival preservation to make sure this book continues to survive intact. 

Comparing the front and back of this ledger reveals the challenges of preserving old books, as the fire damage on the book’s back might suggest the need to call in a trained conservator.

preserving old books

preserving old books
At some point this book survived a serious fire, and the resulting fire damage has actually become an integral part of this book’s history.

preserving old books

While a trained conservator could undoubtedly repair a great deal of this damage, the damage is part of the object’s story and has become part of the family’s history.

To keep this history intact, the book is going to be archivally preserved (maintained by the owner in its current state in a safe archival bag and an acid-free box), but not conserved (professionally repaired by a trained conservator).

Here are the steps you can take to preserve books in your collection.

1.) Use a dry, soft, clean cloth or sable brush to gently clean the book before archivally storing it. In this case I’ve used white cotton inspection gloves to clean off any surface dust and grime. Make sure your hands are clean and dry before you handle this project. You can opt to wear cotton or nitrile gloves to keep unwanted finger oils off of old artifacts and documents.   

2.) Place the book in a polyethylene bag to protect it from dust, dirt, and potential liquid spills, and just fold over any excess bag. Don’t seal the bag since books need to “breathe” as they expand and contract with temperature and humidity fluctuations.

preserving old books

3.) Place the book in an acid-free Metal Edge Box that will add another level of archival protection during storage and handling. Choosing a box that is close to the book’s size helps to keep it from sliding around during handling. If there is extra space in the box use crumpled Archival Tissue to cushion the book within the box.

In the case of this book, because of the fire damage, it is best to store it by itself in order to not contaminate other books or artifacts that might be stored with it. This holds true for any musty smelling books you might have in your collection.

preserving old books
This acid-free Metal Edge Drop Front Box has the words drop front in its name, as the front “drops down” to allow easy access to your materials without having to dig things out, which can cause damage.

4.) The last step in archivally storing a book is to find a suitable place to keep the box. A shelf in a closet within one’s living space is one of the best home storage locations. It’s dark and generally climate controlled. Never store valued collections in basements, attics, or garages. Temperature and humidity fluctuations are bad for artifact storage. These spaces are also more prone to pest infestations and leaks and flooding.

Consider using Adhesive Back Vinyl Labels to identify the contents of your boxes. Here is a blog post about creating finding aids for your storage boxes.

preserving old books
Metal Edge Boxes are perfect for safe, long-term storage of your valued books. They come in a number of styles, colors, sizes, and depths. The metal edging provides stacking strength.

Having survived for over 185 years, this family artifact is now ready for the next century or two, all while remaining both archivally safe and easily accessible—exactly what you want when preserving old books in your collection.

Contact Us

If you have any additional questions, or would you like more information on any of our museum-quality acid-free storage and presentation materials, please contact us here at Archival Methods. We’re always there to help with any archiving, storage, or presentation questions you may have.